Time management: managing time, tasks and results

Programme

Introduction — why manage time

• Time as a unique life resource
• Convertibility, irreplaceability and irreversibility of time
• Causes of time shortage
• Analysing current activity
• The impact of how time is spent on the ability to achieve life goals
• Assessing the need for time management
• Assessing your personal situation and identifying the causes of time loss

Strategic time management — how to organise your life around your long-term goals

• Identifying and ranking personal values. Defining strategic goals
• The goal as the focus of effort and time expenditure
• Criteria for correctly formulated goals
• Setting goals in different areas of life — career, family and personal life, finances, hobbies and leisure. Relationships, health, personal development
• Rules for setting goals: a well-formed outcome, the SMART model
• Life strategy and goals
• Breaking down goals: goals for the year, month, week and day

Tactical time management — how to manage your time during the day

• Personal planning tools
• Setting priorities. The ABC method
• Identifying urgent and important tasks. The Eisenhower matrix
• Principles and rules of effective planning. The to-do list
• Time management first aid. Allocating tasks using the ALPEN method, the Pomodoro technique, fifteen-minute slots
• Switching rituals
• Elephant tasks, methods of shrinking elephants
• Eliminating «time wasters»

Time management and relationships — how to build relationships with people so that they do not get in the way of effective time planning

• How to say no while keeping the relationship. The TASS, SPA, Sandwich and Broken Record techniques
• How to deal with visitors, chatterboxes and people who take up a lot of time on the phone
• How to respond to manipulation by other people
• How to communicate with employees and hold meetings
• Help in a crunch
• Self-motivation
• Putting time management into practice