HR audit 2027: civil-law contracts, USETD and new fines

Programme

Digitalisation of HR, the USETD and new risks of account blocking

Module 1. Electronic employment contracts and integration with the USETD

• Legislative requirements for Enbek.kz in 2026–2027. Full transition to paperless HR administration. Mandatory deadlines for entering data and supplementary agreements.
• The new system of administrative fines for late registration of contracts, amendments and terminations in the USETD.
• Errors that are fined automatically on the basis of system data.
• Auditing personnel files in digital format. How to identify discrepancies between the company’s internal orders and the USETD database.
• Specifics of working with employees’ digital signatures. Legal force of the signature, risks of HR officers using other people’s digital signatures.
• Step-by-step algorithm for correcting technical and chronological errors in the Enbek.kz system without penalties.

Module 2. Personal data protection and Ministry of Labour inspections

• Tightened control over the collection and storage of employees’ biometric and personal data in Kazakhstan. New information security requirements.
• Labour inspectorate checklists for 2027. How automated remote inspections (without an inspector’s visit) are carried out on the basis of wage fund and USETD analysis.
• Preventive control and audit of risk areas: overtime, work on days off, failure to grant leave for more than 2 consecutive years.
• Case studies: analysis of real labour inspectors’ orders issued in 2026. Developing a checklist for the company’s internal self-check.

The war on civil-law contracts, occupational safety and payroll settlements

Module 3. Civil-law contracts vs employment relationships: hard boundaries

• The campaign of the Ministry of Labour and the State Revenue Committee against the disguising of employment relationships.
• Criteria by which tax authorities and inspectors automatically reclassify civil-law contracts as employment contracts.
• Signs of a permanent workplace in a civil-law contract: schedule, subordination to internal labour regulations, provision of equipment, regularity of payments.
• Additional assessment of taxes and contributions upon reclassification. How companies lose millions on fines, compensation, employer pension contributions, social contributions and compulsory health insurance.
• Platform employment (Yandex, Glovo, etc.). New rules for freelancers and the self-employed that apply to standard businesses.
• Workshop: «Court battle». Analysing the texts of real civil-law contracts, finding vulnerabilities and reformatting them into safe civil-law agreements.

Module 4. Changes in payroll settlements, the wage fund and occupational safety

• New contribution rates. Integration of employer compulsory pension contributions and their impact on the wage fund. Accounting for new personal income tax reliefs and deductions under the Tax Code reform.
• Reduced working hours and flexible forms of employment. Nuances of formalising a four-day working week, remote and hybrid work in 2027. New occupational health and safety standards. Increased liability for concealing micro-injuries and workplace accidents. Transition to mandatory independent certification of safety specialists.
• Round table: summing up the training, questions and answers.

TRAINERS

YULIYA ALEXANDROVNA KISELEVA

Areas of professional interest

• HR records management
• Protection of employees’ personal data
• Records classification and archival storage of documents
• Employee job descriptions
• HR audit

Practical experience

Conducting HR audits in companies to verify compliance with the current legislation of the Republic of Kazakhstan on HR records management. Consulting on employment relations, HR records management and personnel management. Drafting employer acts, job descriptions, regulations on structural units, Internal Labour Regulations, Regulations on the processing and protection of employees’ personal data, etc.

Education: Kazakh Academy of Labour and Social Relations, qualification — lawyer.

OLESYA MIKHAILOVNA KUUR

Independent consultant on organising records management processes in enterprises, specialist in enterprise economics and management, holder of the international Hogan assessment certificate in personnel management.

Professional experience

Independent consultant and trainer on personnel development, HR administration and military registration in commercial organisations. More than 13 years of experience working with personnel in managerial positions in manufacturing and trading companies, and more than 18 years in organising records management processes and personnel management.

Author of the book «Records Management. New Documentation Rules». Author of articles in professional media: «Kadry i Deloproizvodstvo», «Spravochnik Kadrovika».

Original training events: military registration; records management and document flow; the office manager in a modern organisation; personnel management system; effective motivation; fundamentals of HR administration, etc.